Fleetzy — Dashboard

Dashboard

⏳ Free trial — 14 days remaining

🔴

Replace Now

vehicles

👀

Watch Zone

vehicles

🔧

Service Due

within 30 days

💸

YTD Repair Cost

this year

✅

Healthy

no action needed

Vehicle Command Centre

🚗

No vehicles yet

🔔 Active Alerts

—

✅

All clear

💰 Repair Cost Trend

Last 6 months

Total this period $0

🗓 Service Schedule

Vehicle	Last Service	Next Service Due	Interval	Status

All Vehicles

Vehicle	Year	Mileage	CPM	Downtime	Brand Rel.	Score	Status

Add Vehicle

★ = new research-backed factors

🔎 Scan Plate

📷 Photo

Make & Model

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Year

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Fuel Type

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Engine

—

Fill in as many fields as possible. The more data, the more accurate your replacement score.

Make & Model

Brand (reliability lookup)

Fuel Type ★

Usage & Age

Year

Current Mileage (km)

Annual Usage (km/yr)

Cost Data ★

Annual Maintenance ($)

Vehicle Value ($) ★

Annual Fuel Cost ($) ★

Reliability ★

Repairs (last 12mo)

Downtime Days ★

Condition

Organisation

Department / Driver

Expected Annual km ★

Replacement Recommendations

Higher score = replace sooner · 65+ = critical

Team Members

Member	Email	Role	Joined

Plan & Limits

Current Plan

Usage

Export Reports

Reports are generated as PDF files. They include your fleet summary, full vehicle table with scores, and replacement recommendations.

📊 Fleet Summary Report

Full fleet overview with scores, status flags, and top replacement priorities. Ideal for management reviews.

🔴 Critical Vehicles Report

Only vehicles scoring 65+ with full factor breakdowns. Ideal for board presentations and budget requests.

📋 Full Breakdown Report

Every vehicle with full 7-factor score breakdown. Best for detailed audit trails and fleet reviews.

📁 CSV Data Export

Raw vehicle data with scores in CSV format. Use for further analysis in Excel or Google Sheets.

Account Settings

Backend API

Your backend URL. Change this if you deploy to a custom domain.

Current:

Organisation Name

Your Name

Supabase Database

Connect your Supabase project so fleet data syncs across all devices and team members. Get your keys at supabase.com → Project Settings → API.

Supabase Project URL

Supabase Anon Key

🔔 Alert Thresholds

When these are exceeded, an alert fires in the Repairs & Alerts screen and an email is sent to your account email (max once per 24 hours). Make sure SMTP is configured in Settings → Backend + your Render environment vars.

Replacement score ≥

Alert when score reaches this. Default: 65

Single repair cost >

Alert on expensive repairs. Default: $2,000

Repairs in 90 days ≥

Flags repeated breakdowns. Default: 3

Same category repeats in X days

Recurring issue window. Default: 60 days

Service warning (days before due)

Warn before service date. Default: 14 days

Annual downtime alert (days >)

Flags high downtime. Default: 10 days/yr

Danger Zone

Import Fleet from CSV

⬇ Download Template

Upload a CSV file with your fleet data. Download the template above to see the exact column format expected. Existing vehicles with the same model+year are skipped to avoid duplicates.

📂

Drop your CSV here or click to browse
Supports .csv files · Max 500 rows

Preview

Expected CSV Columns

                model, brand, year, mileage, fueltype, annual_km, maintenance_cost, vehicle_value, fuel_cost, repair_count, downtime_days, condition, department, expected_km
              

🌐 Live Market Data

Auto-fetched · updates scoring context

Live data is fetched from public APIs and used to adjust your fleet's scoring context. Fuel prices affect CPM calculations. Reliability data updates brand scores. Car values help calibrate repair-to-value ratios.

Not yet loaded

Diesel Price

—

per litre · global avg

Petrol Price

—

per litre · global avg

Used Car Index

—

market value trend

Fleet Avg CPM

—

industry benchmark

Avg Repair Cost

—

per incident · industry

Downtime Cost

—

per day · fleet avg

Data sources: Fuel prices via Open Exchange / GlobalPetrolPrices proxy · Used car index from marketplace trend data · Fleet benchmarks from Fleetio 2025 industry report. Values are used as scoring context multipliers — your actual vehicle data always takes priority.

🤖 AI Fleet Analysis

AI analysis reads your entire fleet — scores, usage patterns, cost data, and live market context — and gives you a plain-English strategic recommendation. It goes beyond the formula to identify patterns across your fleet.

✅ AI analysis runs securely via the Fleetzy backend. Your API keys are never exposed in the browser.
Backend:

AI Analysis

Ready to analyse

Click one of the analysis buttons above. Your fleet data + live market context will be sent to Claude for a strategic fleet recommendation.

📸 Scan Mechanic Invoice

AI extracts repair data automatically

Take a photo or upload a scan of any mechanic invoice — handwritten or printed. Claude AI will extract the cost, items, date, and vehicle details automatically.

📷

Take photo or upload invoice

JPG, PNG, HEIC · Max 10MB

✅ Secure OCR — no API key needed. Processing happens on the backend server.

Vehicle

—

Date

—

Total Cost

—

Feature	Free Trial	Starter $49/mo	Pro $149/mo	Enterprise $399/mo
Vehicles	10	20	200	Unlimited
Team members	2	2	10	Unlimited
CSV Import	✕	✓	✓	✓
PDF Export	✓	✓	✓	✓
Branded PDF reports	✕	✕	✓	✓
Live market data	✕	✕	✓	✓
AI fleet analysis	✕	✕	✓	✓
Admin roles	✕	✕	✓	✓