🔴
Replace Now
0
vehicles
👀
Watch Zone
0
vehicles
🔧
Service Due
0
within 30 days
💸
YTD Repair Cost
0
this year
✅
Healthy
0
no action needed
Vehicle Command Centre
🚗
No vehicles yet🔔 Active Alerts
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✅
All clear💰 Repair Cost Trend
Last 6 months
Total this period
$0
🗓 Service Schedule
| Vehicle | Last Service | Next Service Due | Interval | Status |
|---|
All Vehicles
| Vehicle | Year | Mileage | CPM | Downtime | Brand Rel. | Score | Status |
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Add Vehicle
★ = new research-backed factors
Fill in as many fields as possible. The more data, the more accurate your replacement score.
Usage & Age
Cost Data ★
Reliability ★
⚡ Electric Vehicle (EV) Data ★
⚡ Charging Cost Estimator
EV charging is often bundled into your electricity bill. Estimate the annual cost two ways:
Method A — Energy rate
Consumption kWh/100km
Method B — Monthly bill
EV share of bill %
🛡️ Insurance ★
Organisation
⚡ EV Fleet Tip: BEV mileage threshold for battery replacement risk is ~160,000 km (IEA 2024). Average battery degradation is 2.3% capacity/year. BEV insurance typically runs 20–35% higher than equivalent ICE vehicles — compare fleet insurance bundles to reduce this premium.
🛡️ Insurance tip: Fleet policies covering 5+ vehicles typically cost 15–30% less per vehicle than individual policies. Ask for a fleet multi-vehicle discount. Annual renewal is also a good time to benchmark against competitors.
Replacement Recommendations
Higher score = replace sooner · 65+ = critical
Team Members
| Member | Role | Joined |
|---|
Plan & Limits
Current Plan
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Usage
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Export Reports
Reports are generated as PDF files. They include your fleet summary, full vehicle table with scores, and replacement recommendations.
📊 Fleet Summary Report
Full fleet overview with scores, status flags, and top replacement priorities. Ideal for management reviews.
🔴 Critical Vehicles Report
Only vehicles scoring 65+ with full factor breakdowns. Ideal for board presentations and budget requests.
📋 Full Breakdown Report
Every vehicle with full 7-factor score breakdown. Best for detailed audit trails and fleet reviews.
📁 CSV Data Export
Raw vehicle data with scores in CSV format. Use for further analysis in Excel or Google Sheets.
Account Settings
Used across all cost displays. Invoice scanning auto-detects currency — amounts are converted to your account currency on the dashboard.
🔔 Alert Thresholds
When these are exceeded, an alert fires in the Repairs & Alerts screen and an email is sent to your account email (max once per 24 hours). Make sure SMTP is configured in Settings → Backend + your Render environment vars.
Alert when score reaches this. Default: 65
Alert on expensive repairs. Default: $2,000
Flags repeated breakdowns. Default: 3
Recurring issue window. Default: 60 days
Warn before service date. Default: 14 days
Flags high downtime. Default: 10 days/yr
Danger Zone
Import Fleet Data
CSV Template
🔒 Starter plan or higher required to import vehicles. Upgrade → You can still download the template to prepare your data.
Upload a CSV file with your fleet data. Download the template above for the exact column format. Existing vehicles with same model+year are skipped.
Upload an Excel workbook. The first sheet is used. Same column headers as the CSV template. New columns supported: annual_insurance, insurer, battery_kwh, battery_health.
📄
Drop CSV here or click to browse
.csv files · Max 500 rows
.csv files · Max 500 rows
📊
Drop Excel file here or click to browse
.xlsx or .xls · First sheet · Max 500 rows
.xlsx or .xls · First sheet · Max 500 rows
Preview
Column headers (CSV / Excel)
model* brand year* mileage* fueltype annual_km maintenance_cost vehicle_value fuel_cost
repair_count downtime_days condition department expected_km
annual_insurance insurer battery_kwh battery_health (* = required)
repair_count downtime_days condition department expected_km
annual_insurance insurer battery_kwh battery_health (* = required)
🌐 Live Market Data
Auto-fetched · updates scoring context
Live data is fetched from public APIs and used to adjust your fleet's scoring context. Fuel prices affect CPM calculations. Reliability data updates brand scores. Car values help calibrate repair-to-value ratios.
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Diesel Price
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per litre · global avg
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Petrol Price
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per litre · global avg
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Used Car Index
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market value trend
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Fleet Avg CPM
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industry benchmark
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Avg Repair Cost
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per incident · industry
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Downtime Cost
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per day · fleet avg
Data sources: Fuel prices via Open Exchange / GlobalPetrolPrices proxy · Used car index from marketplace trend data · Fleet benchmarks from Fleetio 2025 industry report. Values are used as scoring context multipliers — your actual vehicle data always takes priority.
🤖 AI Fleet Analysis
Powered by Claude AI
AI analysis reads your entire fleet — scores, usage patterns, cost data, and live market context — and gives you a plain-English strategic recommendation. It goes beyond the formula to identify patterns across your fleet.
✅ AI analysis runs securely via the Fleetzy backend. Your API keys are never exposed in the browser.
Backend:
Backend:
AI Analysis
Ready to analyse
Click one of the analysis buttons above. Your fleet data + live market context will be sent to Claude for a strategic fleet recommendation.
📸 Scan Mechanic Invoice
AI extracts repair data automatically
Take a photo or upload a scan of any mechanic invoice — handwritten or printed. Claude AI will extract the cost, items, date, and vehicle details automatically.
📷
Take photo or upload invoice
JPG, PNG, HEIC · Max 10MB
✅ Secure OCR — no API key needed. Processing happens on the backend server.
Vehicle
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Date
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Total Cost
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Category
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Work Performed
Notes
Apply to vehicle
🧾
Upload an invoice to see
extracted data here
extracted data here
🔔 Active Alerts
—
✅
No alerts — your fleet looks healthyTotal Repairs
0
all time
Total Spent
—
repair costs
This Year
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YTD spend
Avg Per Repair
—
per incident
Cost by Vehicle
YTD repair spend
🔧
No repair records yet. Scan an invoice to get started.🗓 Scheduled Next Repairs
| Vehicle | Type | Date | Notes | Est. Cost | Status |
|---|
Repair History
| Vehicle | Date | Category | Work Done | Cost |
|---|
⚡ Electric Vehicle Fleet
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⚡
No EVs in your fleet. Add a vehicle with BEV or PHEV fuel type.🛡️ Insurance Overview
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🛡️
No insurance data recorded. Add annual insurance cost when editing vehicles.💡 Fleet Insurance Guide
How to get the best coverage
🏆 How to reduce your fleet premium
📚 Data sources: ABI (Association of British Insurers) Fleet Insurance Report 2024 · Zurich FleetSmart Commercial Vehicle Survey 2024 · BVRLA Fleet Industry Guide 2024 · ICCT Fleet Electrification Report 2024 · LexisNexis Risk Solutions EV Insurance Index 2024 · Allianz Commercial Fleet Trends 2024
1. Fleet multi-vehicle policy — 5+ vehicles on a single policy typically saves 15–30% vs individual policies. Insurers include Zurich FleetSmart, AXA Fleet, Aviva Fleet.
2. Telematics / black box — fitting tracking devices can reduce premiums 10–25%. Insurers use driving behaviour data. Most major fleet insurers offer this.
3. Named driver vs any driver — named driver policies cost 20–40% less. Only viable if you have a stable driver roster.
4. Annual payment — paying annually instead of monthly saves typically 8–12% interest charges.
5. Excess management — raising your voluntary excess lowers the premium. For a fleet, self-insuring small claims (<$1,500) often saves money in aggregate.
6. Renewal benchmarking — fleet insurance should be tendered every 2–3 years minimum. Loyalty rarely pays — get at least 3 quotes each renewal cycle.
2. Telematics / black box — fitting tracking devices can reduce premiums 10–25%. Insurers use driving behaviour data. Most major fleet insurers offer this.
3. Named driver vs any driver — named driver policies cost 20–40% less. Only viable if you have a stable driver roster.
4. Annual payment — paying annually instead of monthly saves typically 8–12% interest charges.
5. Excess management — raising your voluntary excess lowers the premium. For a fleet, self-insuring small claims (<$1,500) often saves money in aggregate.
6. Renewal benchmarking — fleet insurance should be tendered every 2–3 years minimum. Loyalty rarely pays — get at least 3 quotes each renewal cycle.
⚡ EV-Specific Insurance Notes
EV premiums are 20–35% higher than equivalent ICE vehicles (LexisNexis Risk Solutions 2024). Reasons:
• Higher vehicle value → higher replacement cost
• Battery repair/replacement: $8,000–$20,000
• Fewer specialist repairers → higher labour cost
• Evolving claims data → conservative pricing
How to reduce EV insurance costs:
• Choose insurers with dedicated EV products (e.g. Zurich EV Fleet, Aviva EV, Direct Line EV Fleet)
• Ensure charging infrastructure is covered (cable theft, charger damage)
• Check battery coverage — some policies exclude gradual degradation
• For PHEV: confirm both ICE and EV modes are covered equally
• Ask about agreed value vs market value — EV depreciation is faster than ICE in some segments
Battery replacement risk flag: If a BEV in your fleet is over 8 years old or has >160,000 km, battery replacement cost (€8k–€20k) should factor into your replacement vs repair decision. gofleetzy flags this in the score.
• Higher vehicle value → higher replacement cost
• Battery repair/replacement: $8,000–$20,000
• Fewer specialist repairers → higher labour cost
• Evolving claims data → conservative pricing
How to reduce EV insurance costs:
• Choose insurers with dedicated EV products (e.g. Zurich EV Fleet, Aviva EV, Direct Line EV Fleet)
• Ensure charging infrastructure is covered (cable theft, charger damage)
• Check battery coverage — some policies exclude gradual degradation
• For PHEV: confirm both ICE and EV modes are covered equally
• Ask about agreed value vs market value — EV depreciation is faster than ICE in some segments
Battery replacement risk flag: If a BEV in your fleet is over 8 years old or has >160,000 km, battery replacement cost (€8k–€20k) should factor into your replacement vs repair decision. gofleetzy flags this in the score.
📊 EV vs ICE Total Cost Comparison
Calculating from your fleet...
Your BEV Avg CPM
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per km (electricity + maint)
Your ICE Avg CPM
—
per km (fuel + maint)
EV Insurance Premium
—
vs ICE in your fleet
CPM = (Annual Maintenance + Annual Fuel/Electricity Cost) ÷ Annual km.
When no fleet data is available, falls back to ICCT 2024 industry benchmarks (BEV: €0.10/km, ICE: €0.20/km).
Insurance uplift sourced from LexisNexis Risk Solutions EV Insurance Index 2024.